4. Leadership & Management

58. Make an accurate, factual record (which may be used in any subsequent court proceedings) as soon as possible and within 24 hours of the occurrence, of all that has happened, including details of: • Dates and times of their observations • Dates and times of any discussions they were involved in • Any injuries reported • Information given by the child / adult • What action was taken • Actual words or phrases used by the child 59. The records must be signed or digitally signed and dated by the author. Then stored securely as per school procedure in line with GDPR. In our school this is by uploading the information and documents to the school’s electronic system CPOMs. Paper documents are stored securely in a locked, fire retardant safeguarding filing cabinet. Following a report of concerns from a member of staff, the DSL must: 60. Decide whether or not there are sufficient grounds for suspecting significant harm in which case a referral must be made to MASH/ police/ or the social worker if a case is open. 61. Normally the school should try to discuss any concerns about a child’s welfare with the family and where possible to seek their agreement before making a referral to MASH. However, in accordance with DfE guidance, this should only be done when it will not place the child at increased risk or could impact a police investigation. Advice should be sought from MASH if a professional has taken a decision that gaining consent is unlikely to be in the child’s best interests. The child’s views should also be taken into account but the decision making rests with the professional and should be recorded. 62. If there are grounds to suspect a child is suffering, or is likely to suffer, significant harm they must contact the Multi Agency Safeguarding Hub (and make a clear statement of: a. the known facts b. any suspicions or allegations c. whether or not there has been any contact with the child’s family d. include any contextual information relevant. When speaking with a child/young person we will all ask and record:

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